3.40 Special elections may be
held at any meeting to fill vacancies which occur between regular
elections. If a special election is to be held, notification will be
made at least 15 days preceding such election. Notification will be
the same as described in section 3.30 above. Those members of the club
present at such a special meeting shall comprise a committee competent
to nominate and elect a Club member to the vacant office.
3.50 Term of office for all
officials shall be for not more than (1) year, commencing at
adjournment of the August meeting for the following year, or until
their successor has been elected and qualified. Officers elected at
special elections shall assume office immediately and their term of
office shall end at adjournment of the following August meeting.
3.60 An office may be
declared vacant for any reason by a majority vote of those present at
a special called meeting. (See Section 5.20)
SECTION 4: Duties of Officers
4.10 The president shall
preside at all meetings of this club and conduct the same according to
the rules adopted; enforce due observance of the By-Laws; decide all
questions of order; sign all official documents that are adopted by
the club; be an ex-officio member of all committees; and perform all
customary duties pertaining to the office of the President.
4.20 The Vice-President shall
assume all the duties of the President in the absence of the President
and shall be an ex-officio member of all committees. Other duties as
outlined in sections 8.5 and 8.3.
4.30 The Secretary shall keep
a record of the proceedings of all meetings; keep a roll of members;
carry on all correspondence; thank in writing all guest speakers and
other persons, firms or organizations obligating the club by their
favors; and read all communications at the meetings. The Secretary
shall at the expiration of his or her term, turn over everything in
his or her possession belonging to the club to his or her successor.
4.35 The Treasurer shall
receive and receipt for all moneys paid to the Club; shall keep an accurate
account of all moneys received and expended; shall pay no bills
without authorization by the club or its officers constituting a business
committee. Shall keep an
inventory of all club equipment and update the inventory annually.
Shall give a
report at each regular meeting of the income and outgo of the club’s
funds for the
past month. Shall distribute a report of the financial status of the
club at the end of
each third month. The Treasurer shall at the expiration of his or her term, turn
over everything in his or her possession belonging to the club to his
or her
successor.
4.40 The activities manager
shall be in charge of the official activities of the club and shall
appoint such assistants as may be necessary to assist in specific
fields of activity. Will also act as program chairmen for
monthly club meetings. Shall cooperate with the ARRL EC to the
best of his or her ability and shall direct all club operational
activities.
SECTION 5: Meetings
5.10 Regular meetings shall
be held once each calendar month at such place and at such time as the
President shall order. Regular meetings may be canceled by the
President provided a special meeting is called under Section 5.20 of
these By-Laws within ten (10) days of the canceled regular meeting.
5.20 Special meetings shall
be called by the by the President upon the written request of any five
(5) members of the club. Notices shall be sent to all members by the
Secretary informing them of the special meeting and of the business to
be transacted. Such notices shall be sent via e-mail reflector to the
e-mail address of record of all members. Notice will also be posted on
club website. All notices will be made at least 24 hours before
special meeting. Only such business as is designated in the notice
shall be transacted at the special meeting except when the special
meeting is called to take the place of a regular meeting as provided
in Section 5.10 of these By-laws, in which case any business may be
transacted.
SECTION 6: Finances
6.10 Annual dues for Full
Membership shall be twenty ($20) dollars payable on July 1 of each
year. Dues for Family Membership shall be two ($2) dollars and dues
for Associate Membership shall be five ($5) dollars. A new member
joining the club after December 31 shall pay half (1/2) dues to carry
him or her through the end of that membership year.
6.20 The treasurer shall
render a statement for all members by the June club meeting. Any
member whose dues are in arrears more than thirty (30) days shall be
dropped from membership. Any person dropped from membership for
non-payment of dues shall be reinstated to membership upon payment of
dues if paid during the twelve (12) months immediately following his
or her expired membership.
6.30 The finances of the club
shall be under the general direction of a Finance Committee consisting
of the Treasurer and two members appointed by the President. The
Finance Committee shall review all proposals for fund raising projects
as well as explore new sources of income for the club. At the close of
each fiscal year, it shall be the duty of the President and the
Finance Committee to audit the accounts of the Treasurer and to render
a report of its findings to the club at the September meeting.
SECTION 7: Amendments, Suspension of By-Laws, Rules
7.10 These By-Laws may be
amended by a majority vote of the total club membership or by a
two-thirds vote of those present at any meeting if advance notice of
the proposed amendments has been sent to all members. Proposals for
amendments shall be submitted in writing and shall be read word for
word by the Secretary just prior to voting.
7.20 Robert’s Rules of order
shall govern all proceedings of the club except in case of conflict of
the by-laws, in which case the by-laws will govern.
7.30 A majority of the
members present at a meeting shall constitute a quorum for the
transaction of all business except amending the by-laws as provided in
section 7.10.
SECTION 8: Appointments, Committees
8.10 The President shall have
the power to appoint such committees as he or she deems advisable for
the welfare of the club and shall have the power to dissolve such
committees at any time.
8.20 The executive Committee
shall consist of the five (5) elected officials specified in Section
3.10 of the By-Laws. The Executive Committee shall meet at the call of
the President or any two (2) members of the committee. Three members
of the committee shall constitute a quorum for the transaction of any
club business. It shall be the duty of the Executive committee to
approve club affairs, including those proposed by the activities
manager, projects, and overall club operations and make recommendation
to the membership for appropriate actions.
8.30 Upon assuming office,
the President shall appoint a membership committee consisting of the
Vice President and two members. It shall be the duty of this committee
to invite eligible persons to join the club and encourage members to
attend meetings.
8.40 Upon assuming office,
the president shall appoint a program committee consisting of the
activities chairmen and as many members as deemed necessary. It shall
be the duty of this committee to receive program suggestions,
investigate possible programs and to select the program for each
meeting in time for the club newsletter.
8.50 Upon assuming office,
the President shall appoint a public relations committee with the Vice
President as chairmen and as many members as deemed necessary. It
shall be the duty of this committee to handle all the club’s public
relations and to obtain for amateur radio in general such favorable
publicity as deemed advisable.
8.60 Upon assuming office,
the President shall appoint a repeater committee chairmen. The
Chairmen of the repeater committee shall serve as technical assistance
officer to assist members on request with such matters as TVI, or
other problems of a technical nature. The chairmen of the repeater
committee shall appoint one or more members to serve as control
operators. The club license trustee shall serve as an ex-officio
member of the Repeater committee. The chairmen of the repeater
committee shall be responsible for the care, programming, maintenance,
repair and operation of all club equipment.
